Kansas Security Deposit Return Letter

This document provides a complete Kansas-compliant Security Deposit Return Letter with itemized statement, correct statutory deadlines under K.S.A. 58-2550, allowable deduction categories, penalty warnings, forwarding address acknowledgment, and signature block. All user-supplied values are shown as [[Token Name]] placeholders.

Kansas law (K.S.A. 58-2550) requires that upon termination of the tenancy, any security deposit may be applied to accrued rent and damages from tenant's noncompliance. If the landlord proposes to retain any portion for expenses, damages or other allowable charges (other than rent), the landlord shall return the balance of the deposit to the tenant within 14 days after the determination of the amount of such charges, but in no event to exceed 30 days after termination of the tenancy, delivery of possession, and demand by the tenant. Failure to comply exposes the landlord to liability for the deposit plus one and one-half times the amount wrongfully withheld.

Pre-Move-Out Inspection Note

Landlords intending to make deductions are encouraged (though not strictly required by statute in all cases) to offer the tenant a pre-departure walkthrough inspection. This allows the tenant to address correctable items and helps document the condition at move-out, reducing later disputes., -

PRE-DEPARTURE INSPECTION OFFER
STATE OF KANSAS

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Current or Last Known Address]]
[[City]], Kansas [[ZIP Code]]

FROM (Landlord / Property Manager): [[Landlord or Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Kansas [[ZIP Code]]
Phone: [[Landlord Phone]] | Email: [[Landlord Email]]

RE: Pre-Departure Inspection Offer, Security Deposit of $[[Security Deposit Amount]] for [[Rental Property Full Address]], [[City]], KS [[ZIP]]

Dear [[Tenant First Name(s)]]:

Your tenancy at the above property is scheduled to end on [[Vacate / Lease End Date]]. To help ensure a smooth transition and minimize potential deductions from your security deposit, I am offering you the opportunity to participate in a pre-departure inspection of the premises.

The purpose of this inspection is to identify any cleaning, repair, or damage items while you still have possession so you may address them prior to final move-out.

If you wish to schedule a walkthrough, please contact me in writing no later than [[Inspection Scheduling Deadline, e.g. 48-72 hours before vacate]] to arrange a mutually convenient time.

Whether or not you participate, a final written accounting of your security deposit (with any itemized deductions and balance due) will be provided within the timeframes required by K.S.A. 58-2550 after you vacate, return all keys, and supply a forwarding address.

Sincerely,

_____________________________________________
[[Landlord or Property Manager Full Name]]
[[Title, e.g. Landlord / Authorized Agent]]
Date: [[Date Signed]], -

Security Deposit Return Letter, Full Return (No Deductions)

Use this version when returning the entire deposit with no deductions., -

SECURITY DEPOSIT RETURN LETTER, FULL RETURN
STATE OF KANSAS

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Kansas [[ZIP Code]]
Phone: [[Landlord Phone]] | Email: [[Landlord Email]]

RE: Return of Security Deposit, [[Rental Property Full Address]], [[City]], Kansas [[ZIP Code]]

Dear [[Tenant First Name(s)]]:

This letter confirms that your tenancy at [[Rental Property Full Address]] terminated on [[Vacate Date]]. You provided your forwarding address on [[Date Forwarding Address Received]].

Your security deposit in the amount of $[[Original Security Deposit Amount]] has been reviewed. No deductions are being made for unpaid rent, damages beyond ordinary wear and tear, or cleaning.

SUMMARY OF DEPOSIT:

• Original Deposit Received: $[[Original Security Deposit Amount]]
• Total Deductions: $0.00
• Amount Being Returned: $[[Full Amount Returned]]

A check (or electronic transfer confirmation) in the amount of $[[Full Amount Returned]] is enclosed / has been issued / will be sent via the method on file.

This return is made in accordance with K.S.A. 58-2550. Because no portion of the deposit is being withheld, this accounting is provided within 30 days of termination of the tenancy and delivery of possession.

Please deposit or cash the enclosed instrument promptly. If you have any questions, contact me at the information above.

Sincerely,

_____________________________________________
[[Landlord or Property Manager Full Name]]
[[Title]]
Date: [[Date Signed]]

Enclosure: Check / Payment Confirmation No. [[Check or Transfer Reference]], -

Security Deposit Return Letter, With Itemized Deductions

Use this version when making lawful deductions. Attach copies of receipts or invoices for deductions over $125 where applicable., -

SECURITY DEPOSIT RETURN LETTER, ITEMIZED DEDUCTIONS
STATE OF KANSAS

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Kansas [[ZIP Code]]
Phone: [[Landlord Phone]] | Email: [[Landlord Email]]

RE: Accounting and Return of Security Deposit, [[Rental Property Full Address]], [[City]], Kansas [[ZIP Code]]

Dear [[Tenant First Name(s)]]:

This letter provides the final accounting of your security deposit for the tenancy at the above property, which terminated on [[Vacate Date]]. You returned possession and provided your forwarding address on [[Date Forwarding Address Provided]].

Your original security deposit was $[[Original Security Deposit Amount]].

ITEMIZED STATEMENT OF DEDUCTIONS (K.S.A. 58-2550):

1. Unpaid Rent

Period: [[Rent Period(s) Owed]]
Amount: $[[Unpaid Rent Amount]]
Supporting documentation: [[Lease sections or ledger reference]]

2. Damages Beyond Ordinary Wear and Tear

Description: [[Specific damage description, e.g. "Carpet stain and cigarette burns in living room requiring professional replacement"]]
Amount: $[[Damage Deduction Amount]]
Supporting documentation: [[Photos dated [[Photo Dates]], repair invoice #[[Invoice Number]], or estimate attached]]

3. Excessive Cleaning Required to Restore Move-In Condition

Description: [[Specific cleaning required, e.g. "Professional carpet cleaning and appliance degreasing beyond normal turnover standards"]]
Amount: $[[Cleaning Deduction Amount]]
Supporting documentation: [[Cleaning invoice dated [[Invoice Date]] attached]]

4. Other Allowable Deductions (if any)

Description: [[Describe, e.g. "Unpaid utility charges assumed by landlord per lease"]]
Amount: $[[Other Deduction Amount]]
Supporting documentation: [[Reference]]

TOTAL DEDUCTIONS: $[[Total Deductions Amount]]

BALANCE DUE TENANT: $[[Balance Due Tenant Amount]]

A check (or transfer) in the amount of the balance due is enclosed / has been issued on [[Payment Issue Date]]. This accounting and return of the balance is provided within fourteen (14) days after determination of the amounts to be withheld and in no event later than thirty (30) days after termination of the tenancy and delivery of possession, in compliance with K.S.A. 58-2550(b).

IMPORTANT NOTICE REGARDING YOUR RIGHTS:

Under K.S.A. 58-2550(c), if the landlord fails to comply with the return and itemization requirements, you may recover the portion of the deposit due to you together with damages in an amount equal to one and one-half (1.5) times the amount wrongfully withheld.

If you believe any deduction is improper or that the deadlines were not met, you should respond in writing within a reasonable time and may pursue remedies available under Kansas law, including small claims court.

Please contact the undersigned promptly if you have questions or disputes regarding this accounting.

Sincerely,

_____________________________________________
[[Landlord or Property Manager Full Name]]
[[Title]]
Date: [[Date Signed]]

Enclosures:

• Check / Payment Confirmation No. [[Reference]]
• Copies of receipts/invoices supporting deductions over $125
• Move-out photos / inspection report (if applicable)

Tenant Acknowledgment of Receipt of Forwarding Address (for landlord records):

Tenant provided written forwarding address on: [[Date]]
Method: [[Mail / Email / In Person / Other]], -

Summary of Kansas Security Deposit Rules (Reference for Parties)

• Cap (K.S.A. 58-2550(a)): One (1) month's rent for unfurnished dwelling units. One and one-half (1.5) months' rent for furnished units.
• Allowable Deductions: Accrued unpaid rent; damages suffered by reason of tenant's noncompliance with K.S.A. 58-2555 (tenant duties) and the rental agreement; cleaning if required to restore condition.
• Normal Wear and Tear: Not deductible. Ordinary aging, fading, minor scuffs, and cleaning needed for routine turnover are not chargeable.
• Return Timeline: Balance returned with itemized statement within 14 days after determination of charges (no event exceeding 30 days after termination, delivery of possession, and tenant demand/forwarding address).
• No Demand by Tenant: If tenant fails to make demand or provide address within 30 days, landlord shall mail the balance (if any) to last known address.
• Penalty for Noncompliance: Tenant may recover deposit due + 1.5× the wrongfully withheld amount.
• Prohibition: Landlord may not require tenant to use deposit as last month's rent absent written agreement., -

*This is a sample template for use in Kansas. It is not legal advice. Verify all figures, deadlines, and procedures against current K.S.A. 58-2550 and related statutes, local ordinances, and competent legal counsel before use. "As of" 2026-06.*