Montana Residential Rental Application

Date of Application: [[Application Date]]

Property Applying For: [[Full Street Address]], [[City]], Montana [[ZIP Code]]

Unit (if applicable): [[Unit Number or "N/A"]]

Monthly Rent: $[[Monthly Rent Amount]]

Security Deposit (if known): $[[Security Deposit Amount]]

Desired Move-In Date: [[Desired Move-In Date]]

Lease Term Desired: [[12 Months / Month-to-Month / Other]]

Landlord / Property Manager: [[Landlord or Property Manager Full Name]]

Contact: Phone [[Landlord Phone]] | Email [[Landlord Email]], -

1. Applicant Information

All adult applicants (18+) who will reside in the unit must complete a separate application form.

1. Full Legal Name (First Middle Last)

[[Applicant Full Legal Name]]

2. Date of Birth

[[Date of Birth (MM/DD/YYYY)]]

3. Social Security Number (last 4 for screening; full SSN may be requested separately under secure process)

[[SSN Last 4 or Full if Requested]]

4. Current Phone Number

[[Primary Phone]]

5. Alternate Phone / Cell

[[Alternate Phone]]

6. Email Address

[[Email Address]]

7. Current Mailing / Physical Address

[[Current Street Address, City, State, ZIP]]

8. How long have you lived at current address?

[[Years and Months]]

9. Reason for moving / leaving current residence

[[Reason for Leaving]]

10. Previous Address (if at current less than 2 years)

[[Previous Full Address and Dates]]

2. Household and Occupancy

1. List all persons who will occupy the unit (including children):

[[Full Names, Ages, Relationships for All Occupants]]

2. Will any occupants be added later?

[[Yes, details / No]]

3. Do you have any pets or assistance animals?

[[Yes, type, number, weight, service or emotional support animal documentation / No]]

4. Do you or any occupant smoke or use e-cigarettes/vaping?

[[Yes, details / No]]

5. Do you own or plan to keep any vehicles on the property?

[[Yes, number, make/model/year, license plate state / No]]

3. Employment and Income Information

1. Current Employer Name and Address

[[Employer Name, Address]]

2. Position / Job Title

[[Job Title]]

3. Supervisor or HR Contact Name and Phone

[[Supervisor Name and Phone]]

4. Length of Employment

[[Years and Months]]

5. Gross Monthly Income (before taxes)

[[Gross Monthly Income Amount]]

6. Other current income sources (alimony, child support, disability, investments, etc., optional but helpful)

[[Other Income Sources and Amounts]]

7. Previous Employer (if current employment less than 2 years)

[[Previous Employer, Dates, Income]]

4. Rental History

1. Current Landlord / Property Manager Name and Phone

[[Current Landlord Name and Phone]]

2. Current Landlord Email (if available)

[[Current Landlord Email]]

3. Monthly rent paid at current residence

[[Current Monthly Rent]]

4. Dates of tenancy at current residence

[[Move-in Date to Present or Move-out Date]]

5. Previous Landlord / Property Manager (if current tenancy less than 2 years)

[[Previous Landlord Name, Phone, Address, Dates]]

6. Have you ever been evicted or asked to vacate?

[[Yes, explain fully including dates and jurisdiction / No]]

7. Have you ever broken a lease or been sued by a landlord?

[[Yes, details / No]]

5. Credit, Background, and References

1. Have you filed for bankruptcy in the last 7 years?

[[Yes, chapter and discharge date / No]]

2. Are there any outstanding judgments, liens, or collections?

[[Yes, details and amounts / No]]

3. Have you ever been convicted of a felony or misdemeanor (other than minor traffic)?

[[Yes, describe charge, date, jurisdiction, outcome / No]]

4. Personal Reference (non-family, non-landlord)

[[Reference Full Name, Relationship, Phone, Email]]

5. Professional or Character Reference

[[Reference Full Name, Relationship, Phone, Email]]

6. Application and Screening Fee Disclosure (MCA § 70-24 and FCRA)

Montana has no statutory dollar cap on rental application or screening fees. However, the fee amount and its non-refundability must be clearly disclosed in writing before the fee is collected.

The fee for this application and screening (credit report, background check, and reference verification) is:

Application / Screening Fee Amount: $[[Application Fee Amount]]

Non-Refundable: [[Yes, the fee is non-refundable regardless of approval or denial / No, refund policy: [[Refund Policy if Any]]]]

Screening Criteria Provided Before Fee: Landlord or agent provided a written copy or description of the screening criteria used (income multiple, credit score minimum, criminal background policy, etc.) prior to collection of this fee: [[Yes / To be provided upon request]]

Landlord will obtain consumer reports under the federal Fair Credit Reporting Act (FCRA). A separate written authorization and disclosure is required below.

7. FCRA Authorization and Disclosure

I/We authorize the Landlord, its agents, or screening service to obtain consumer credit reports, criminal background reports, eviction records, and to contact employers, landlords, and references listed herein. I/We understand that this information will be used solely for evaluating my/our rental application.

I/We acknowledge receipt of the FCRA summary of rights (or link) and understand that if any adverse action is taken based in whole or in part on a consumer report, I/We will be provided a copy of the report and a summary of rights as required by FCRA.

Applicant Signature acknowledging FCRA disclosure and authorization: _______________________________ Date: [[Date]]

8. Screening Criteria Statement (Objective Criteria Used)

Landlord uses the following objective, uniformly applied criteria for this property. Criteria are provided to applicant before any fee is charged:

• Income: Minimum gross monthly household income of approximately [[Income Multiple, e.g. 2.5x or 3x]] the monthly rent (or other documented standard).

• Credit: Minimum credit score of [[Minimum Credit Score, e.g. 620]] or acceptable alternative history (no recent bankruptcies, collections, or evictions may be considered on case-by-case basis).

• Rental History: Positive references from prior landlords; no evictions within [[Eviction Lookback Period, e.g. 5 years]] unless explained and mitigated.

• Criminal Background: Individualized assessment per HUD guidance; no automatic blanket bans. Relevant convictions (e.g., violence, property damage, drug distribution on premises) will be evaluated with consideration of time passed, rehabilitation, and nature of offense.

• Other: Maximum occupants per bedroom consistent with local code; valid government ID; no outstanding balances owed to this or prior landlords.

Full written screening criteria sheet available upon request prior to fee payment.

9. Fair Housing and Nondiscrimination Notice

This property is offered in compliance with the federal Fair Housing Act and the Montana Human Rights Act (MCA § 49-2-305). We do not discriminate on the basis of race, color, religion, sex, national origin, familial status, disability, or any additional protected classes under Montana law (including marital status, age, creed, and source of income in applicable contexts).

If you believe you have been discriminated against, you may contact the Montana Human Rights Bureau or HUD.

10. Additional Information or Explanations

Use this space for any additional information, explanations of negative history, or special circumstances:

[[Additional Explanations or "None"]]

11. Applicant Certification and Signature

I/We certify that all information provided in this application is true, accurate, and complete to the best of my/our knowledge. I/We understand that any false statement or omission may result in denial of the application or termination of any lease granted. I/We authorize verification of all information provided.

Primary Applicant

Full Name: [[Applicant Full Legal Name]]

Signature: ________________________________ Date: [[Application Date]]

Co-Applicant (if any)

Full Name: [[Co-Applicant Full Legal Name]]

Signature: ________________________________ Date: [[Application Date]], -

Landlord / Agent Use Only

Application received date: _______ Fee received: $______ Receipt #: _______

Screening criteria copy provided to applicant before fee: [[Yes, date / No]]

Credit / background report ordered: [[Yes, date / No]]

Decision: [[Approved / Denied / Pending additional info]] Date: ________, -

DISCLAIMER

This is a template rental application form. It is not legal advice. Application fees, screening practices, and tenant selection must comply with Montana Residential Landlord and Tenant Act (MCA Title 70, Chapter 24), the federal Fair Credit Reporting Act, Fair Housing Act, and Montana Human Rights Act. Landlords should provide written screening criteria before collecting any fee and retain records. Consult a qualified attorney for jurisdiction-specific compliance. Verify current law as of use date.