Ontario Rental Application

Ontario Rental Application form compliant with the Residential Tenancies Act, 2006 (RTA) and the Ontario Human Rights Code. No application or screening fees are permitted or charged (RTA s. 35 prohibits most fees for considering an application). Provide the property details, your screening criteria, and receive a complete, ready-to-use rental application that collects applicant personal and contact information, residency history, employment and income verification, rental history with landlord references, pets/occupants/vehicles details, objective screening criteria, a full consent and authorization for credit and background verification (PIPA/FCRA equivalent), and signature blocks.

All information is applicant-provided. Landlord must verify and apply criteria consistently to avoid Human Rights Code violations., -

Property and Tenancy Details

Property Address: [[Property Full Address Including Unit Number if Applicable]], [[City]], Ontario [[Postal Code]]

Landlord / Property Manager: [[Landlord or Property Management Company Full Legal Name]]

Contact for Application: [[Landlord Phone Number]] | [[Landlord Email Address]]

Monthly Rent: $[[Monthly Rent Amount]]

Security Deposit (Last Month's Rent): $[[Last Month Rent Amount]] (permitted under RTA)

Lease Type: [[Fixed Term / Month-to-Month]]

Proposed Lease Start Date: [[Lease Start Date]]

Application Submission Deadline: [[Application Deadline Date]], -

Applicant Information, Primary Applicant

Full Legal Name: [[Applicant Full Legal Name]]

Date of Birth (DD/MM/YYYY): [[Applicant Date of Birth]]

Social Insurance Number (optional, not required for credit check): [[SIN if Provided, otherwise state "Not Provided"]]

Government-Issued Photo ID (type and number): [[Driver's Licence / Passport / Other ID Type and Number]]

Current Phone Number: [[Applicant Primary Phone]]

Current Email Address: [[Applicant Email]]

Current Residential Address: [[Current Address]], [[City]], Ontario [[Postal Code]]

Length of Time at Current Address: [[Months/Years at Current]]

Reason for Leaving Current Residence: [[Reason for Leaving]]

Current Monthly Rent or Housing Cost: $[[Current Monthly Housing Cost]]

Current Landlord / Property Manager Name: [[Current Landlord Name]]

Current Landlord Phone: [[Current Landlord Phone]]

Current Landlord Email: [[Current Landlord Email]], -

Previous Residences (Last 3 Years, Provide at Least Two if Possible)

Previous Residence 1

Address: [[Previous Address 1]], [[City]], [[Province]] [[Postal Code]]

Dates of Tenancy: [[Start Date 1]] to [[End Date 1]]

Monthly Rent Paid: $[[Rent Amount 1]]

Landlord / Property Manager Name: [[Previous Landlord 1 Name]]

Landlord Phone: [[Previous Landlord 1 Phone]]

Landlord Email: [[Previous Landlord 1 Email]]

Reason for Leaving: [[Reason for Leaving 1]]

Previous Residence 2

Address: [[Previous Address 2]], [[City]], [[Province]] [[Postal Code]]

Dates of Tenancy: [[Start Date 2]] to [[End Date 2]]

Monthly Rent Paid: $[[Rent Amount 2]]

Landlord / Property Manager Name: [[Previous Landlord 2 Name]]

Landlord Phone: [[Previous Landlord 2 Phone]]

Landlord Email: [[Previous Landlord 2 Email]]

Reason for Leaving: [[Reason for Leaving 2]]

Previous Residence 3 (if applicable)

Address: [[Previous Address 3]], [[City]], [[Province]] [[Postal Code]]

Dates of Tenancy: [[Start Date 3]] to [[End Date 3]]

Monthly Rent Paid: $[[Rent Amount 3]]

Landlord / Property Manager Name: [[Previous Landlord 3 Name]]

Landlord Phone: [[Previous Landlord 3 Phone]]

Landlord Email: [[Previous Landlord 3 Email]]

Reason for Leaving: [[Reason for Leaving 3]], -

Co-Applicants and All Proposed Adult Occupants

List every adult (18+) who will reside at the premises and sign the lease. Each adult must complete their own application or be listed with full details and sign below.

Co-Applicant / Occupant 1 Full Name: [[Co-Applicant 1 Full Name]], Relationship to Primary: [[Relationship]], DOB: [[DOB]], Phone: [[Phone]], Email: [[Email]]

Co-Applicant / Occupant 2 Full Name: [[Co-Applicant 2 Full Name]], Relationship to Primary: [[Relationship]], DOB: [[DOB]], Phone: [[Phone]], Email: [[Email]]

Additional Adult Occupants (if more): [[List Additional Adult Names, DOBs, Phones, Emails and Relationships]], -

All Proposed Occupants (Including Minors)

Total Number of Occupants: [[Total Number]]

Full List of All Persons Who Will Reside at the Premises (include ages for minors):

• [[Occupant Full Name 1]], Age [[Age]], Relationship [[Relationship]]
• [[Occupant Full Name 2]], Age [[Age]], Relationship [[Relationship]]
• [[Occupant Full Name 3]], Age [[Age]], Relationship [[Relationship]]
• [[Additional Occupants as Needed]], -

Pets

Ontario law generally prohibits "no pets" clauses in residential tenancy agreements (RTA s. 14). A landlord may not refuse a tenancy solely on the basis that the applicant has a pet, subject to narrow statutory exceptions (e.g., certain small buildings or where a pet would cause undue hardship).

Will any pets reside at the premises? [[Yes / No]]

If yes, provide details for each:

• Type/Breed: [[Pet Type 1]], Age: [[Age]], Weight: [[Weight]], Number: [[Count]]
• Type/Breed: [[Pet Type 2]], Age: [[Age]], Weight: [[Weight]], Number: [[Count]]

Service or support animals (if any, protected under Human Rights Code): [[Description or "None"]], -

Vehicles and Parking

Number of Vehicles to be Parked: [[Number of Vehicles]]

Vehicle 1: Make/Model/Year [[Vehicle 1 Details]], Licence Plate [[Plate 1]], Province [[Province]]

Vehicle 2: Make/Model/Year [[Vehicle 2 Details]], Licence Plate [[Plate 2]], Province [[Province]]

Parking Requirements / Requests: [[Assigned Parking, Visitor, EV Charging, Storage, or Other Requests]], -

Employment and Income Verification

Income information is requested solely to assess the applicant's ability to pay rent and will be considered together with credit history, rental history, and references. Per Ontario Human Rights Commission guidance, income alone cannot be the sole basis for declining an application.

Current Employment, Primary Applicant

Current Employer / Company: [[Current Employer Name]]

Position / Title: [[Job Title]]

Length of Employment: [[Years/Months]]

Gross Monthly Income (before deductions): $[[Gross Monthly Income]]

Pay Frequency: [[Weekly / Bi-weekly / Semi-monthly / Monthly]]

Employer Address: [[Employer Address]]

Supervisor / HR Contact Name: [[Supervisor Name]]

Supervisor Phone: [[Supervisor Phone]]

Supervisor Email: [[Supervisor Email]]

Previous Employment (if current < 2 years)

Previous Employer: [[Previous Employer]]

Position: [[Previous Title]]

Dates: [[Dates]]

Gross Monthly Income: $[[Amount]]

Other Income Sources (if any)

Source and Monthly Amount: [[Other Income Source e.g. Pension, Support, Investments]], $[[Monthly Amount]]

Source and Monthly Amount: [[Additional Source]], $[[Monthly Amount]]

Employment, Co-Applicant 1 (if applicable)

Employer: [[Co-Applicant 1 Employer]], Position: [[Title]], Gross Monthly: $[[Income]], Length: [[Length]], -

Rental History Summary and References

(Previous landlord contacts already listed above. Provide two additional references if desired.)

Personal or Professional Reference 1:

Name: [[Reference 1 Full Name]]

Relationship: [[Relationship]]

Phone: [[Phone]]

Email: [[Email]]

Years Known: [[Years]]

Reference 2:

Name: [[Reference 2 Full Name]]

Relationship: [[Relationship]]

Phone: [[Phone]]

Email: [[Email]]

Years Known: [[Years]], -

Credit, Background, and Reference Verification, Consent and Authorization

I/we, the undersigned applicant(s), hereby authorize [[Landlord or Property Manager Full Name]] and any authorized agent or screening service acting on their behalf to:

1. Obtain consumer credit reports and related information from Equifax, TransUnion, or any other credit reporting agency.

2. Contact and obtain information from current and previous employers, landlords, property managers, references, banks, and any other persons or entities listed in this application.

3. Verify the accuracy of all information provided in this application, including identity, residency history, employment, income, and rental payment history.

4. Conduct such other lawful inquiries as are reasonably necessary to evaluate this rental application and assess suitability as a tenant.

5. Collect, use, and retain the personal information provided solely for the purpose of processing this rental application and, if approved, administering the tenancy, in accordance with the Residential Tenancies Act, 2006, the Ontario Human Rights Code, and applicable privacy legislation (including PIPEDA where relevant).

I/we understand that:

• Providing this consent is voluntary but necessary for the landlord to fully evaluate the application.
• The landlord may use standardized, objective screening criteria applied consistently to all applicants.
• Information obtained will not be used in a discriminatory manner prohibited by the Ontario Human Rights Code.
• I/we have the right to access and correct personal information held about me/us.
• Consent may be withdrawn in writing at any time prior to a decision on the application; withdrawal may result in the application not being processed.

Criminal / Eviction / Public Records Check Consent (optional but recommended for full screening): [[Yes, I consent to lawful background screening including eviction history and relevant public records / No consent for criminal component]], -

Application and Screening Fee Disclosure, Ontario Law

Application Fee: $0.00 (None charged or permitted)

Under section 134 of the Residential Tenancies Act, 2006, a landlord or anyone acting on a landlord's behalf is prohibited from collecting, directly or indirectly, any fee, premium, commission, bonus, or penalty from a prospective tenant in connection with a rental application, viewing, or the granting of a tenancy. This includes charges labeled as "application fees," "processing fees," "admin fees," or "credit check fees."

The only amounts a landlord may lawfully require before or upon the start of a residential tenancy (subject to the specific terms of any agreement) are:

• Rent for the first month (or first rental period)
• A security deposit not exceeding one month's rent (commonly called "last month's rent")
• A refundable key or access device deposit limited to the actual cost of replacement

Any demand for an application or screening fee is illegal. If you have been asked to pay such a fee, you may file a claim with the Landlord and Tenant Board (LTB) for its return.

Landlord Confirmation: No fee has been or will be charged for the submission or processing of this application. [[Landlord Initials or "Confirmed, $0"]], -

Landlord Screening Criteria (Objective and Uniformly Applied)

The landlord uses the following objective criteria, applied consistently to all applicants, to evaluate suitability. These criteria are provided here so the applicant understands the standards before submitting.

Income Requirement: Gross monthly household income of at least [[3.0]] times the monthly rent (or other disclosed ratio). Income is considered together with credit, rental history, and references; it is not used as the sole deciding factor.

Credit History: Satisfactory credit report with no recent unpaid housing-related judgments, collections, or patterns of delinquency that indicate inability to meet rental obligations. [[Minimum credit score threshold if used, or "Satisfactory history per landlord policy"]]

Rental History: Positive references from prior landlords showing timely rent payment, no material lease violations, and no evictions within the last [[3]] years (or explainable circumstances).

References: At least two satisfactory references from landlords, employers, or personal sources confirming reliability and character.

Other Lawful Factors: Ability and willingness to comply with the standard lease terms, as evidenced by the completeness and consistency of the application and verification results.

Prohibited Considerations: The landlord does not discriminate on the basis of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, receipt of public assistance, or any other ground protected under the Ontario Human Rights Code. A lack of rental or credit history will not automatically result in denial.

Criminal Record Review: Any review of criminal records, if conducted, is limited to convictions that would pose a direct and immediate threat to the health, safety, or property of other tenants or the landlord, assessed on an individual basis in compliance with Human Rights Commission guidance.

[[Landlord may add any additional objective criteria here: e.g. "Minimum 12 months stable employment or equivalent guarantor", "No more than 2 pets without prior written approval per RTA", etc.]], -

Ontario Human Rights Code, Nondiscrimination Notice

The landlord is committed to complying with the Ontario Human Rights Code. Every person has the right to equal treatment in housing without discrimination because of race, ancestry, place of origin, colour, ethnic origin, citizenship, creed, sex, sexual orientation, gender identity, gender expression, age, marital status, family status, disability, or the receipt of public assistance.

Landlords may ask for information reasonably required to assess an applicant's ability to pay rent and comply with the tenancy (income, credit, rental history, references, employment). Such information must be requested and used in a manner that does not result in discrimination.

If you believe you have been discriminated against in the rental process, you may contact the Human Rights Tribunal of Ontario or file an application with the Landlord and Tenant Board as appropriate., -

Applicant Certification and Signature

I/we certify that all information provided in this application is true, accurate, and complete to the best of my/our knowledge. I/we understand that any false, misleading, or incomplete statement may result in rejection of this application or, if a tenancy has commenced, termination of the tenancy and liability for any resulting damages.

I/we have read, understand, and agree to the Credit, Background, and Reference Verification Consent and Authorization above.

I/we consent to the landlord using the information provided in accordance with applicable law.

Primary Applicant Signature:

______________________________________________ _______________

[[Applicant Full Legal Name]] [[Date (DD/MM/YYYY)]]

Co-Applicant / Occupant 1 Signature (if applicable):

______________________________________________ _______________

[[Co-Applicant 1 Full Legal Name]] [[Date (DD/MM/YYYY)]]

Co-Applicant / Occupant 2 Signature (if applicable):

______________________________________________ _______________

[[Co-Applicant 2 Full Legal Name]] [[Date (DD/MM/YYYY)]]

Additional Signatures (attach separate page if more adults):

[[Additional Signature Lines as Required]], -

Submission Instructions

1. Complete all sections. Attach copies of photo ID, recent pay stubs or employment letter, and any other supporting documents requested.

2. Submit the completed application and supporting documents to [[Submission Method: email address, portal link, or mailing address]] by the deadline above.

3. The landlord will review applications in the order received or per disclosed process and contact applicants for verification as needed.

4. If approved, you will be notified and provided with the Ontario Standard Lease (or other approved form) and instructions for payment of first month's rent, last month's rent deposit, and any lawful key deposit.

5. Do not send any money with this application. Payment is due only after written approval and execution of the lease., -

Quick Reference, Key Ontario Rules for Rental Applications

Applicant Checklist Before Submitting

1. All adult proposed occupants have provided complete information and signed.

2. At least two previous addresses with landlord contact details included.

3. Current and previous employment verified with contact names and phone numbers.

4. Income figures are gross (before taxes/deductions).

5. Consent and authorization section reviewed and initialed/signed.

6. Pet details accurate (if any).

7. Copies of supporting documents attached (ID, pay stubs, employment letter, references if available).

8. No payment of any kind included with this application.

9. Application submitted by the stated deadline via the requested method., -

Landlord Use Notes and Record-Keeping

• Review all applications using the disclosed criteria consistently.
• Document the reason for selection or non-selection for each applicant (retain for at least 2, 3 years).
• If running credit or tenant screening reports, obtain and retain the signed consent.
• Provide the Ontario Standard Lease upon approval.
• Never charge or accept an application or screening fee.
• Comply with all RTA notice, deposit, and maintenance obligations once the tenancy begins., -

Disclaimer and Sources

Template, not professional legal advice. This Ontario Rental Application template provides general guidance based on the Residential Tenancies Act, 2006 and the Ontario Human Rights Code as of June 2026. It is not a substitute for advice from a licensed Ontario lawyer, paralegal, or the Landlord and Tenant Board. Laws, regulations, and LTB interpretations can change. Landlords and applicants should verify current requirements, use the official Ontario Standard Lease where required, and consult the LTB or qualified counsel for their specific situation. All user-supplied values appear as `[[merge fields]]`.

Sources (as of June 2026):

• Residential Tenancies Act, 2006, S.O. 2006, c. 17 (RTA), especially ss. 1, 20, 134 (illegal charges), 14 (pets)
• Ontario Human Rights Code, R.S.O. 1990, c. H.19
• Ontario Human Rights Commission, Human Rights and Rental Housing (guidance on tenant selection, income, credit checks)
• O. Reg. 290/98 (under the Human Rights Code), tenant screening practices
• Landlord and Tenant Board (LTB), tribunalsontario.ca/ltb (forms, guides, application fees for landlords)
• OREA Form 410 (Ontario Real Estate Association Rental Application), common industry reference form
• Tribunals Ontario, information on consent, privacy, and tenant screening best practices, -

*This document is intended for use as a template. Customize screening criteria and property details for each vacancy. Apply all criteria uniformly and document decisions.*