Oregon Security Deposit Return Letter

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Oregon [[ZIP Code]]

RE: Return of Security Deposit, [[Rental Property Address]], [[City]], Oregon [[ZIP Code]], -

Dear [[Tenant First Name(s)]],

Your tenancy at [[Rental Property Address]], [[City]], Oregon [[ZIP Code]], terminated on [[Move-Out / Possession Delivery Date]]. You delivered possession and provided your forwarding address on [[Forwarding Address Receipt Date]].

Under ORS 90.300(9), Landlord must return the security deposit or provide an itemized written statement of any deductions within 31 days after the tenancy terminates and you surrender the Premises. This letter and any enclosed accounting constitute that statement.

Security Deposit Summary

The original deposit amount was subject to the statutory cap of two and one-half times the monthly rent (ORS 90.300(2)).

Permissible Deductions (ORS 90.300)

Landlord may deduct only for:

1. Unpaid Rent or other amounts owed under the lease.

2. Cleaning costs necessary to return the Premises to the condition at move-in, reasonable wear and tear excepted.

3. Repair of damage to the Premises caused by Tenant, Tenant's guests, or pets, beyond normal wear and tear.

Normal wear and tear is not a permissible deduction. Examples of normal wear and tear include minor scuffs on floors, faded paint, and worn carpet in high-traffic areas from ordinary use. Deductions for normal wear and tear are prohibited.

Itemized Statement of Deductions

Deductions Detail:

1. Unpaid Rent for [[Month(s) and Period]]
Amount: $[[Unpaid Rent Amount]]
Description: [[Specific description of unpaid rent period and calculation]]

2. Cleaning to restore original condition
Amount: $[[Cleaning Deduction Amount]]
Description: [[Detailed cleaning items and labor, e.g., professional carpet cleaning, appliance cleaning]]

3. Repairs for damage beyond normal wear and tear
Amount: $[[Repair Deduction Amount]]
Description: [[Itemized repairs, e.g., hole in wall, broken window, stains requiring replacement]]

Total Deductions: $[[Total Deductions Amount]]

Supporting receipts, invoices, or estimates are attached for all deductions.

Wrongful Withholding Penalty Notice (ORS 90.300(14))

If any portion of the deposit is wrongfully withheld, Tenant may be entitled to recover up to twice the amount wrongfully withheld, plus attorney fees and costs, as provided by Oregon law.

Payment of Balance

Enclosed is a check (or other payment method) payable to [[Tenant Full Name(s)]] in the amount of $[[Balance Returned Amount]].

Check / Payment Reference: [[Check Number or Transaction ID]]
Date of Payment: [[Payment Date]]

If there is a remaining balance of $0.00, no payment is enclosed.

Forwarding Address Confirmation

All future correspondence and the deposit return have been sent to the forwarding address you provided. If your address changes, notify Landlord in writing immediately.

Pre-Move-Out Inspection Note

Oregon law does not require a pre-move-out inspection (unlike some other states). Landlord conducted a move-out inspection on [[Move-Out Inspection Date]]. Tenant was given the opportunity to be present. A copy of the inspection report is available upon request.

Additional Notes

[[Any additional notes, such as keys returned, final utility readings, or other relevant facts]], -

Sincerely,

___________________________________
[[Landlord or Property Manager Full Name]]
[[Title (e.g., Landlord / Property Manager)]]
[[Phone]] | [[Email]]
Date: [[Date Signed]], -

Enclosures:
- Copy of this letter
- Itemized deduction statement
- Supporting receipts/invoices/estimates
- Check (if applicable)
- Move-out inspection report (if requested), -

Part II, Security Deposit Return Letter (Full Return, No Deductions)

*Use this letter variant when the full deposit is being returned with no deductions.*, -

SECURITY DEPOSIT RETURN LETTER, FULL RETURN
STATE OF OREGON

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]], [[City]], Oregon [[ZIP Code]]

RE: Return of Security Deposit, [[Rental Property Address]], [[City]], Oregon [[ZIP Code]], -

Dear [[Tenant First Name(s)]],

Your tenancy at [[Rental Property Address]], [[City]], Oregon [[ZIP Code]], terminated on [[Move-Out / Possession Delivery Date]]. You delivered possession and provided your forwarding address on [[Forwarding Address Receipt Date]].

After inspecting the premises, I have found no deductions to be made from your security deposit. Accordingly, I am returning your deposit in full within the 31-day period required by ORS 90.300(9).

Enclosed is a check payable to [[Tenant Full Name(s)]] in the amount of $[[Security Deposit Amount]], representing the full return of your security deposit.

Check No.: [[Check Number]]
Check Date: [[Check Date]]
Payable To: [[Tenant Full Name(s)]]

No itemized deductions apply because the Premises was returned in acceptable condition, ordinary wear and tear excepted., -

Sincerely,

___________________________________
[[Landlord or Property Manager Full Name]]
[[Title]]
Date: [[Date Signed]], -

*Sample template for Oregon, not legal advice. Statutory provisions cited are current as of 2026-06; verify against the current Oregon Revised Statutes (ORS 90.300) and any applicable local rules before use.*