Utah Security Deposit Return Letter

Utah Code § 57-17-3 requires landlords to return a tenant's security deposit or provide a written itemized statement of any deductions, together with any remaining balance, within thirty (30) days after the tenant vacates the dwelling unit and returns possession. Utah does not require landlords to pay interest on security deposits. If the landlord fails to comply with the 30-day requirement, the tenant is entitled to recover the deposit plus damages in an amount not to exceed one hundred dollars ($100)., -

Pre-Departure Inspection Offer

Although not strictly required by statute, landlords are strongly encouraged to offer the tenant an opportunity to inspect the premises jointly before the final move-out date. This helps document the condition and minimizes later disputes about damage versus ordinary wear and tear.

PRE-DEPARTURE INSPECTION OFFER

STATE OF UTAH

Date of Offer: [[Date of Offer]]

TO: [[Tenant Full Name(s)]]
[[Tenant Last Known Address]]
[[City]], Utah [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Utah [[ZIP Code]]
Phone: [[Landlord Phone Number]] | Email: [[Landlord Email Address]]

RE: Pre-Departure Inspection Offer, [[Rental Property Address]], [[City]], Utah [[ZIP Code]]

Dear [[Tenant First Name(s)]]:

Your tenancy at the above-referenced premises is scheduled to end on [[Move-Out Date]]. To facilitate an accurate and fair accounting of your security deposit in the amount of $[[Security Deposit Amount]], I am offering you the opportunity to participate in a pre-departure walk-through inspection of the premises.

If you wish to schedule the inspection, please contact me no later than [[Inspection Request Deadline, e.g. three (3) days before move-out]] at the phone or email listed above. The inspection will be scheduled at a mutually convenient time before you vacate.

Whether or not an inspection occurs, a complete accounting of your security deposit will be mailed or delivered to your forwarding address within thirty (30) days after you vacate and provide that address in writing.

Sincerely,

___________________________________
[[Landlord or Property Manager Full Name]]
[[Title]]
Date: [[Date Signed]], -

Security Deposit Return Letter, Full Return (No Deductions)

SECURITY DEPOSIT RETURN LETTER, FULL RETURN

STATE OF UTAH

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Utah [[ZIP Code]]
Phone: [[Landlord Phone Number]] | Email: [[Landlord Email Address]]

RE: Return of Security Deposit in Full, [[Rental Property Address]], [[City]], Utah [[ZIP Code]]

Dear [[Tenant First Name(s)]]:

The tenancy for the premises located at [[Rental Property Address]], [[City]], Utah [[ZIP Code]] terminated on [[Move-Out Date]]. You returned possession of the premises and provided your written forwarding address on [[Forwarding Address Provided Date]].

I have inspected the premises. No deductions from your security deposit are warranted. The premises were returned in satisfactory condition, subject only to ordinary wear and tear.

Enclosed is check number [[Check Number]] dated [[Check Date]], payable to [[Tenant Full Name(s)]] in the amount of $[[Security Deposit Amount]]. This check represents the full and final return of your security deposit.

This return is made in full compliance with Utah Code § 57-17-3. No interest is required or included under Utah law.

Please deposit or cash the enclosed check promptly. Retain this letter and the check for your records.

If you have any questions regarding this return, please contact me using the information above.

Sincerely,

___________________________________
[[Landlord or Property Manager Full Name]]
[[Title]]
Date Signed: [[Date Signed]], -

Security Deposit Return Letter, With Itemized Deductions

SECURITY DEPOSIT RETURN LETTER, ITEMIZED DEDUCTIONS

STATE OF UTAH

Date of Letter: [[Date of Letter]]

TO: [[Tenant Full Name(s)]]
[[Tenant Forwarding Address]]
[[City]], [[State]] [[ZIP Code]]

FROM: [[Landlord or Property Manager Full Name]]
[[Landlord Mailing Address]]
[[City]], Utah [[ZIP Code]]
Phone: [[Landlord Phone Number]] | Email: [[Landlord Email Address]]

RE: Itemized Statement of Deductions and Return of Security Deposit Balance, [[Rental Property Address]], [[City]], Utah [[ZIP Code]]

Dear [[Tenant First Name(s)]]:

Your tenancy at [[Rental Property Address]], [[City]], Utah [[ZIP Code]] terminated on [[Move-Out Date]]. Possession was returned and your forwarding address was provided on [[Forwarding Address Provided Date]].

Pursuant to Utah Code § 57-17-3, I am providing this itemized written statement of deductions from your security deposit of $[[Security Deposit Amount]] together with payment of the remaining balance. All deductions are for amounts you are obligated to pay under the lease or for damage beyond normal wear and tear.

Itemized Deductions:

1. Unpaid rent for the period ending [[Unpaid Rent Period End Date]] in the amount of $[[Unpaid Rent Amount]].

2. Cost to clean the premises to the condition at move-in (ordinary wear and tear excluded) in the amount of $[[Cleaning Deduction Amount]]. Work performed: [[Specific Cleaning Description, e.g., carpet cleaning, appliance interior detailing]].

3. Repair of damage beyond normal wear and tear: [[Description of Specific Damage, e.g., hole in drywall from tenant-installed shelf]] in the amount of $[[Repair Deduction Amount]]. Supporting written estimate or receipt attached.

4. Other amounts due under the lease agreement: [[Other Deduction Description]] in the amount of $[[Other Deduction Amount]].

Enclosed is check number [[Check Number]] dated [[Check Date]] in the amount of $[[Balance Returned Amount]], made payable to [[Tenant Full Name(s)]].

Supporting receipts or written estimates for each deduction over one hundred twenty-five dollars ($125) are attached as exhibits to this letter., -

Permissible Deductions Under Utah Law

Utah Code allows a landlord to withhold from a security deposit only amounts that the tenant is obligated to pay under the rental agreement or for damage to the premises beyond normal wear and tear. Ordinary wear and tear that occurs from normal use of the premises may not be charged against the deposit. Examples of ordinary wear and tear include faded paint, worn carpet from foot traffic, and minor scuffs on walls. Deductions for cleaning must restore the unit to the documented move-in condition, not to a better condition., -

Tenant Remedies for Non-Compliance

If the landlord fails to return the deposit or provide the itemized statement within thirty (30) days after the tenant vacates and supplies a forwarding address, the tenant may recover the full deposit plus damages up to one hundred dollars ($100) under Utah Code § 57-17-3. The tenant should first send a written demand to the landlord. If unresolved, the tenant may file a small claims action or other appropriate proceeding in the justice court or district court for the county where the property is located., -

Recordkeeping and Proof of Delivery

The landlord should retain a signed copy of this letter, the canceled check or payment record, all supporting receipts and estimates, and proof of delivery or mailing (such as certified mail receipt or signed acknowledgment) for a minimum of three years. The tenant should retain the original letter and check for their records., -

Forwarding Address Confirmation

Tenant's forwarding address for deposit purposes:

[[Tenant Full Name(s)]]
[[Full Forwarding Street Address]]
[[City]], [[State]] [[ZIP Code]]

Address provided on: [[Date Forwarding Address Provided]], -

How to Complete and Use This Form

1. Fill every [[Token Name]] field with the actual information for the tenancy.

2. Conduct and document the final inspection after the tenant vacates.

3. Prepare a clear itemized list supported by receipts or written estimates where required.

4. Calculate the balance accurately and prepare the check.

5. Mail or deliver the letter and check to the tenant's forwarding address within thirty (30) days of the vacate date.

6. Keep copies of everything sent and proof of delivery.

7. Update your records to reflect the deposit has been accounted for.

8. Respond promptly to any written dispute from the tenant., -

Service Methods

This letter and any accompanying payment may be delivered by:

• Personal delivery to the tenant with signed acknowledgment of receipt.

• First-class mail to the forwarding address provided by the tenant.

• Certified or registered mail, return receipt requested, for stronger proof.

• Other method permitted by the lease or that provides verifiable proof of delivery., -

Compliance Checklist for Landlords

1. Offer pre-departure inspection in writing when possible.

2. Perform final inspection promptly after tenant vacates.

3. Document condition with photos or notes if helpful.

4. Prepare itemized statement with exact amounts and reasons.

5. Attach supporting documentation for larger deductions.

6. Calculate and prepare payment of any balance due.

7. Deliver the complete package to the forwarding address within 30 days.

8. Retain copies and proof of delivery for your files., -

Sample Deduction Explanations (Guidance Only)

• Unpaid rent: Include the specific months or periods and the daily or monthly rate used.

• Cleaning: Specify rooms or items cleaned and reference move-in checklist where possible.

• Damage: Describe the specific damage, how it exceeds normal wear, and the repair method and cost.

• Other: Reference the exact lease paragraph that authorizes the charge., -

Disclaimer

*This is a template example and is not professional legal, financial, or real estate advice. All information must be verified against the current Utah Code § 57-17-3, the specific lease agreement, and any applicable local ordinances or court rules as of 2026-06-27. A landlord or tenant with questions about rights or obligations should consult an attorney licensed to practice in the State of Utah. The use of this form does not create an attorney-client relationship.*, -

Additional Tenant Acknowledgment Section (Optional)

I, the undersigned tenant, acknowledge receipt of this letter and the enclosed check or statement on [[Date Received]].

Tenant Signature: _________________________________ Date: [[Date]]

Printed Name: [[Tenant Full Name(s)]]

Forwarding address confirmed: Yes / No (circle one), -

*End of Utah Security Deposit Return Letter template.*