Property Condition Report

Property Address: [[Full Property Address]], [[City]], [[State]] [[ZIP Code]]
Prepared For: [[Client / Buyer / Lender / Owner Name]]
Prepared By: [[Inspector / PCA Provider Company Name]], [[Inspector Name / License or Certification Number]]
Inspection Date: [[Inspection Date]]
Report Date: [[Report Date]]
Effective Date of Report: [[Effective Date]]

This Property Condition Report (PCR) presents the findings of a visual, non-invasive inspection of the above-referenced property performed in accordance with the scope and limitations described herein. For commercial properties, the assessment generally follows ASTM E2018 Standard Guide for Property Condition Assessments. For residential transactions, this report may supplement or be used in conjunction with state-mandated seller disclosure forms and buyer inspection contingencies. This is not a warranty, guarantee, or certification of the property's condition., -

1. Executive Summary

Overall Property Condition Rating: [[Excellent / Good / Fair / Poor]]

Primary Material Defects / Deferred Maintenance Items Identified:
- [[e.g., Roof nearing end of useful life, estimated remaining 3-5 years; recommend replacement planning]]
- [[e.g., Foundation settlement cracks in rear wall with active water intrusion during heavy rain]]
- [[e.g., HVAC system original to building (age [[XX]] years) operating beyond typical service life]]
- [[e.g., Evidence of past water damage in basement with elevated moisture readings]]

Estimated Immediate / Short-Term Repair Costs (0-2 years): $[[Low Range]], $[[High Range]]
Estimated Capital / Long-Term Needs (2-10 years): $[[Low Range]], $[[High Range]]

This report should be reviewed in conjunction with any available seller disclosures, prior inspection reports, maintenance records, and professional inspections of specialized systems (structural engineering, environmental, etc.) as noted in the Limitations section., -

2. Property Identification and General Information

Recent Capital Improvements / Major Repairs (last 10 years): [[List or "None reported / disclosed"]]

Utilities: Electric, [[Provider]]; Gas, [[Provider]]; Water/Sewer, [[Municipal / Private]]; HVAC Fuel, [[Gas / Electric / Oil]], -

3. Scope of Assessment and Limitations

This assessment was limited to a visual, non-destructive walk-through of readily accessible areas. No invasive testing, destructive investigation, or operation of equipment beyond normal user controls was performed. The following were not included unless separately noted:

• Structural engineering analysis or load calculations
• Environmental testing for asbestos, lead, radon, mold, PCBs, or soil contamination (Phase I or II ESA recommended where indicated)
• Detailed roof core sampling or infrared scanning
• Underground storage tank testing or removal
• Mechanical system capacity or efficiency testing beyond visual observation
• Code compliance audit or permit research (verify with local building department)
• Seismic, wind, or flood engineering analysis
• Appraisal or valuation services

Weather at Time of Inspection: [[Clear / Overcast / Rain / Snow]], Temperature approx. [[XX]]°F

Inspector Access Limitations: [[e.g., Attic access limited to pull-down stairs; crawlspace not fully traversable due to low clearance; locked tenant units not entered]], -

4. Site and Grounds

Condition Rating: [[Good / Fair / Poor]]

5. Structural Components, Foundation, Framing, Floors, Walls

Condition Rating: [[Good / Fair / Poor]]

Summary of Structural Concerns: No immediate life-safety structural deficiencies observed. Recommend structural engineer review if buyer intends significant renovation or if further settlement is suspected., -

6. Roofing

Condition Rating: [[Good / Fair / Poor]]
Estimated Remaining Useful Life: [[X]], [[Y]] years

7. Exterior Envelope, Windows, Doors, Siding, Insulation

Condition Rating: [[Good / Fair]]

8. Plumbing System

Condition Rating: [[Good / Fair / Poor]]

9. Electrical System

Condition Rating: [[Good / Fair]]

Electrical Recommendations: Have a licensed electrician perform a full load calculation and panel inspection prior to closing or major remodel. Upgrade to current code standards for safety and insurance compliance., -

10. Heating, Ventilation, and Air Conditioning (HVAC)

Condition Rating: [[Fair / Poor]]

HVAC Note: Full system replacement is likely the most cost-effective long-term solution. Obtain Manual J load calculation with any new installation., -

11. Interior Finishes and Built-Ins

Condition Rating: [[Good / Fair]]

General: Walls, ceilings, and floors are in average condition for age. Cosmetic updates recommended in kitchens and baths. No widespread water stains or active leaks observed at time of inspection.

Appliances: [[List major appliances and condition, e.g., Refrigerator (good), Range (fair), Dishwasher (poor), Disposal (good)]], -

12. Environmental and Hazardous Materials Considerations

Per the scope, no destructive or laboratory testing was performed. The following observations and recommendations are based on visual indicators and typical risks for buildings of this age and type:

• Lead-Based Paint: Building constructed [[before / after]] 1978. If pre-1978, assume lead-based paint may be present. HUD / EPA rules apply to federally assisted or pre-1978 target housing. Recommend lead inspection or risk assessment if disturbing painted surfaces.
• Asbestos: Suspect materials include [[floor tile, pipe insulation, popcorn ceilings, etc.]]. Do not disturb without testing. Recommend survey prior to renovation.
• Radon: [[State / County]] has EPA Zone [[1 / 2 / 3]]. Recommend radon testing (short-term or long-term kit) prior to occupancy or purchase. Mitigation systems typically cost $[[1,200]], $[[2,500]] if needed.
• Mold / Moisture: Elevated moisture meter readings noted at [[location]]. No visible active mold growth observed. Address source of moisture and monitor.
• Other: No obvious signs of underground storage tanks, PCB transformers, or significant chemical storage.

Recommendation: Engage qualified environmental professionals for Phase I Environmental Site Assessment (commercial) or targeted testing (residential) where risk factors exist., -

13. Fire / Life Safety and Code Compliance Indicators

14. Summary of Material Defects and Recommended Actions

Immediate (Safety / Weatherproofing, address before or at closing):
1. [[Replace failed GFCI outlets and add missing covers, cost $400, $1,200]]
2. [[Repair active roof leaks / flashing, temporary patches or full section]]
3. [[Address drainage to prevent foundation water intrusion]]

Short-Term (1, 3 years):
- Roof covering replacement planning
- HVAC system replacement
- Select window and insulation upgrades

Longer-Term / Capital (3, 10 years):
- Parking lot resurfacing
- Full kitchen and bath renovations
- Potential structural monitoring / foundation work if settlement continues

Total Rough-Order-of-Magnitude (ROM) for Identified Items: $[[XX,XXX]], $[[YY,YYY]] (does not include soft costs, permits, or escalation), -

15. Photographs

Selected photographs documenting conditions are referenced below and were taken on the inspection date. Full photo set provided separately or attached as appendix.

16. Conclusions and Recommendations

The property is in overall [[fair / good]] condition for its age and use, with several systems approaching or beyond typical service life. No immediate structural collapse risk or uninhabitable conditions were observed. However, significant capital investment should be anticipated within the next 2, 5 years for roofing, HVAC, and selected envelope and site improvements.

Buyers and lenders should:

1. Review this report together with seller disclosures and any prior reports.
2. Obtain competitive bids from licensed contractors for major items prior to closing.
3. Consider a structural engineering review and environmental testing where indicated.
4. Verify all representations regarding recent repairs and remaining warranties with the seller.
5. Confirm zoning, permits, and certificate of occupancy status with the local jurisdiction., -

17. Inspector Certification and Signature

I certify that I have performed this visual property condition assessment in a professional manner consistent with the scope described and that the findings and opinions expressed herein are based on my observations at the time of inspection.

Inspector Signature: ______________________________ Date: ___________

Printed Name: [[Inspector Full Name]]
Company: [[Company Name]]
License / Certification: [[License Type and Number]]
Contact: [[Phone]] | [[Email]], -

Report Prepared For Use By: [[Client Name / Institution]]
Reliance: This report is intended for the use of the client named above. No third-party reliance is granted without prior written consent of the preparing firm., -

*This Property Condition Report is a template based on ASTM E2018 guidance and common professional practice for multi-state use. It is not a substitute for a site-specific engineering or architectural evaluation. No warranty is expressed or implied. Actual conditions may vary. Users should verify applicability against local requirements, including state seller disclosure statutes, RESPA (12 U.S.C. § 2601) settlement disclosure rules, HUD/FHA guidelines for financed transactions, and any municipal inspection ordinances. All cost estimates are rough order-of-magnitude only and subject to change. Current as of June 2026.*, -

Appendix Notes

• Additional exhibits (full photo log, prior reports, maintenance records, floor plans) may be attached.
• For commercial transactions, consider pairing with a Phase I ESA and detailed PCA per ASTM E2018.
• For FHA/VA transactions, ensure compliance with applicable HUD handbooks and Minimum Property Requirements.
• Update the report date and re-inspect if the transaction is delayed more than 90, 180 days.